Privacy Policy of Arsenal Energy Inc.
Arsenal Energy Inc. (AEI) is committed to protecting the privacy of the personal information that is collected, used and disclosed in the conduct of its business. Personal information means information about an identifiable individual, except business title and business contact information, and includes information about prospective, present or former employees and external parties such as landowners and other individuals.
This Policy and its related practices apply to all staff members when they are engaged in company business. Staff members providing services through a third party are required to act in accordance with this Policy and its related practices with respect to their use of AEI assets. Contractors and consultants are expected to develop and enforce policies and practices that are consistent with this Policy and its associated requirements to apply to their staff providing services for or on behalf of AEI.
AEI will obtain express or implied consent of individuals, except where otherwise permitted by law, to collect, use and disclose personal information for reasonable business purposes. The purpose for the collection, use or disclosure of the personal information, except where otherwise permitted by law, will be identified before or when the information is collected.
In general, personal information collected, used and disclosed about prospective, present or former employees is for administering, planning and managing an individual's employment relationship with AEI and includes but is not limited to: Ensuring the safety and security of staff and corporate assets, including company-held information; Determining eligibility for initial employment, including the verification of references and qualifications; Administering pay and benefits; Facilitating professional development and performance; Complying with applicable employment or legal requirements; Communicating with staff; and Other reasonable purposes as required to manage the employment relationship.
Reasonable security safeguards that are appropriate to the sensitivity of the information will protect personal information. Personal information will only be retained for the period of time necessary to fulfill the purpose for which it was collected, or as required for statutory or other legal purposes. Upon request, individuals will be granted the reasonable right of access and review of their personal information.
Personal Information Protection and Electronic Documents Act (PIPEDA)
Effective January 1, 2004 the federal Personal Information Protection and Electronic documents Act (PIPEDA) came into effect for all commercial organizations in Canada. Under this Act a series of guidelines have been mandated governing the collection, use, consent, retention and security of personal information collected in the course of business operations.
Further, the Act requires that a Privacy Officer be designated to ensure corporate compliance and maintenance of all applicable privacy laws and regulations.
In the course of conducting our business AEI may collect information from or about you that includes: Information to contact or identify you such as your name, address, telephone number, marital status, age and date of birth; Financial information such as bank accounts, occupation, current and estimated payment terms and amounts, to facilitate payment and meet contractual obligations; Property information such as title, ownership, road use and access information, to allow us to conduct exploration, development and operations activities; Environment, health and safety information to allow us to communicate effectively with you in an emergency situation such as health information and dependent information; and Information for license and permit applications that is required in order to participate in regulatory processes or as otherwise required by law.
We collect, use and disclose personal information to allow us to conduct our business activities on the lands on which we operate. These business activities include: Managing and administering contracts (including leases); Conducting geophysical operations; Constructing roads, well sites, pipelines and facilities; Reclamation activities; Drilling and completion activities; Acquisition and divestiture activities; and Complying with regulatory requirements, including health, safety and environmental rules and regulations.
Under privacy legislation, AEI is required to obtain your consent to collect, use and disclose your personal information. If you choose not to provide your consent, you may refuse to provide us with your personal information. Alternatively, you may withdraw your consent to our collection, use and disclosure of your personal information on reasonable notice, subject to applicable legal, contractual or regulatory requirements.
If you do not to provide your consent or if you withdraw your consent, this may affect certain aspects of our relationship, including limiting your eligibility for certain payments, benefits, goods or services provided by us. AEI collects, uses and discloses certain personal information to abide by certain legal, contractual, or regulatory requirements. Your ability to withdraw your consent or your refusal to consent in these circumstances is limited where the denial or refusal would interfere with these legal, contractual or regulatory requirements.
There are circumstances where the collection, use or disclosure of personal information by AEI may occur without your consent, where permitted or required by law. In these circumstances, AEI will not collect, use or disclose more information than is permitted or required.
Your personal information may be transferred to another company in the event of a business transaction. This will occur only if we have entered into an agreement with the acquiring party under which your personal information is protected. If you do not contact us we will assume you have consented to our collection, use and disclosure practices as set out in this policy.
AEI is committed to safeguarding your personal information while it is in our control. We maintain physical, procedural and technical security with respect to our offices and information storage facilities to prevent any loss, misuse, unauthorized access, disclosure, or modification of your personal information.
Retention and access: We will only hold your personal information as long as needed for the purpose for which we collected it and as required by our policy, this commitment and applicable laws. We will provide you with access to your personal information held by us, subject to exceptions as permitted or required by law.
Contact: If you have any questions or concerns regarding the Privacy Policy please contact our Privacy Officer by email: privacy@arsenalenergy.com